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Minnesota Children’s Hospital Selects AstuteAP to Automate Invoice Processing and Reduce AP Costs by 76–82%
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Minnesota Children’s Hospital Selects AstuteAP to Automate Invoice Processing and Reduce AP Costs by 76–82%

Introduction

Healthcare finance teams operate under constant pressure to control administrative costs while managing high volumes of complex invoices. Minnesota Children’s Hospital faced rising Accounts Payable costs, growing exception rates, and manual processes that slowed approvals and limited visibility.

After evaluating multiple automation solutions, the hospital selected AstuteAP for its rich feature set, seamless integration with PeopleSoft, advanced AI capabilities, and ability to meet healthcare compliance requirements. The decision was driven by the need for measurable cost reduction, scalability, and deep ERP alignment rather than a standalone automation tool.

 

 

Performance Metrics That Demonstrate Real ROI

Within months of deployment, the hospital transformed its AP operations from manual and reactive to streamlined and intelligence-driven.

 

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These results allowed the finance team to reallocate staff from repetitive data entry to higher-value financial oversight and operational planning.

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How It Was Achieved

How It Was Achieved

  • Selected AstuteAP, a GenAI-powered Accounts Payable automation solution purpose-built for PeopleSoft and Oracle ERP environments
  • Automated invoice ingestion, AI-driven data extraction, and validation to eliminate manual AP processing
  • Enabled 2-way, 3-way, and 4-way invoice matching to reduce exceptions and accelerate approvals
  • Integrated directly with existing PeopleSoft financial systems for seamless AP processing
  • Built on Oracle Cloud Infrastructure to ensure scalability, security, and reliability
  • Designed to meet healthcare and academic compliance requirements, including HIPAA and HITECH standards
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Challenges That Required Transformation

Challenges That Required Transformation

Healthcare and academic institutions faced a common set of AP challenges:

  • High invoice volumes requiring extensive manual data entry
  • Frequent exceptions and rework are slowing invoice approvals
  • Missed early-payment discounts due to long cycle times
  • Rising administrative overhead in AP departments
  • Increased exposure to fraud and compliance risk
  • Legacy imaging systems that were costly and slow to adapt
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Conclusion

By modernizing PeopleSoft AP with GenAI-powered automation, healthcare and academic institutions transformed Accounts Payable from a cost center into a high-efficiency, strategic function.

AstuteAP delivered rapid time-to-value, substantial cost reduction, and stronger financial control, enabling finance leaders to protect margins, improve operational efficiency, and generate measurable value from existing payables.

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