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Expense Management with
AI-Powered Automation
Capture, validate, and post expenses automatically using AI—no more manual data entry or delays. AstuteExpense connects directly to your ERP (PeopleSoft, EBS, JDE, Other) to simplify workflows and improve financial oversight.
AstuteExpense Features at a Glance
Here’s how AstuteExpense simplifies every step of expense processing:
01
Receipt Capture
Converts expense receipt images or PDFs into legible data that can be easily parsed
02
Expense Classification
AI categorizes expenses using your expense configurations like types, categories, etc.
03
AI Confidence Scoring
Provides a confidence score for each captured expense so that you know how accurate it is
04
Exception Handling
Automatically identifies and flags problematic or missing expense data by using YOUR expense rules
05
Model Training
Offers options to fine tune the AI expense capture by using your data but keeping everything within your enterprise
06
Speed and Efficiency
Processes receipts quickly, and eliminates manual effort and human errors
07
Lower Cost
AI expense automation reduces costs by automating the process and efficiently using models
08
Integration to ERP
Seamlessly integrates processed expense data into your ERP (PeopleSoft, EBS, JD Edwards, other)
AI Automated Expense Management Workflow
Why Automate Your Expense Management?
Manual expense workflows drain time and create friction. Here’s what automation helps you achieve:
- Reduce Manual Workload
Cut down on data entry and receipt handling across the organization. - Speed Up Reimbursements
Automatically generate and route expense reports for faster employee payments. - Increase Accuracy
Minimize errors with AI-driven extraction and validation of expense data. - Stay Compliant
Ensure every expense follows policy and is audit-ready with full traceability. - Gain Spend Visibility
Access real-time dashboards to monitor, analyze, and manage expense trends easily.
Benefits
Benefits of AstuteExpense
Business
- Drastically Reduce Operating Costs: Cut data entry costs by up to 60% and reduce the time spent on manual validation and correction.
- Accelerate Reimbursement Cycles: Shorten the entire expense processing lifecycle by as much as 50%, improving employee satisfaction and operational efficiency.
- Gain Real-Time Spend Visibility: Utilize always-on dashboards and analytics to track spending, monitor category breakdowns, and ensure policy compliance as it happens.
- Enforce Budgetary Control: Receive proactive alerts for out-of-policy spending or potential overspend in specific cost centers, enabling intervention before month-end.
- Achieve Immediate ROI: Reclaim thousands of hours of manual work, allowing your finance team to shift its focus from transactional processing to high-value strategic analysis.
Technology
- Leverage Existing PeopleSoft Investment: Our solution integrates seamlessly with PeopleSoft FSCM 9.2 using standard Component Interfaces and Integration Broker, maximizing the value of your core ERP.
- Ensure 99% Data Accuracy: The validation engine, paired with dynamic code lists pulled directly from PeopleSoft, virtually eliminates "miscellaneous" entries and coding errors.
- Maintain Full Compliance & Security: All data is protected with AES-256 encryption in transit and at rest. A complete audit trail, including user IDs, timestamps, and AI confidence scores, is logged for every transaction.
- Flexible AI Model Integration: Choose the AI engine that best fits your strategy—either Oracle's powerful, pre-trained ODU for speed and simplicity or a custom LLM for ultimate flexibility and prompt-engineering control.
- Lightweight & Asynchronous Processing: The solution is designed to be non-intrusive, processing expenses asynchronously to avoid any performance impact on your core PeopleSoft systems.
Contact Us
Schedule an
Appointment Now
Meet with an Astute expert today, we would love to help you think about your enterprise applications, and how the cloud can deliver greater value to your customers.
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Relevant Blogs
Why CFOs Should Prioritize AP Invoice Automation
Chief Financial Officers (CFOs) increasingly leverage technology to streamline operations and enhance financial health. Among the myriad technological advancements, Accounts Payable (AP) Invoice Automation stands out as a critical tool for modern finance leaders. Here’s why CFOs should consider AP Invoice Automation as their top priority.
Optimizing AP: AI for Cost Efficiency and Streamlined Operations
In the quest for financial excellence, finance departments face the challenge of processing Accounts Payable (AP) invoices efficiently while controlling costs, managing staff levels, and ensuring timely payments according to contract terms.
Optimizing AP: AI for Cost Efficiency and Streamlined Operations
In the quest for financial excellence, finance departments face the challenge of processing Accounts Payable (AP) invoices efficiently while controlling costs, managing staff levels, and ensuring timely payments according to contract terms.
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Testimonial
What Our Customers Are Saying
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Transformed Our AP Function
"At Peralta Community College District, the implementation and enhancement of the Astute system has been a transformative step in modernizing our Accounts Payable (AP) operations. This innovation has significantly improved the way we manage financial workflows—making them more efficient, accurate, and transparent.
The Astute system empowers our AP team to focus less on routine tasks and more on strategic work that adds value to the institution. It reflects Peralta’s commitment to innovation, fiscal responsibility, and continuous improvement in service to our colleges and community."
Dave Vigo
- Financial Lead, Peralta CCD
Gain Peace of the Mind with OCI
“We found Astute as one of the strongest companies that not only deals with one of the projects but the somebody who works alongside us during the journey to overcome the hurdles of the project, as well as gives us the technical advice, educates us in the process, and the one whom we can rely on in this process. We have implemented the PeopleSoft Application to the Cloud solution and Astute’s Managed Services. And we continue to modernize our application with Oracle Cloud services.”
Mamuka Khantadze
- Senior Director of Technical Operations, CARE
Seamless Migration to Oracle with No Impact on End Users
“One of the biggest challenges that we were facing was the end of life on a number of servers in our Data Center, and we no longer have to provide hardware solutions as we are a leading provider of Pawn services. Transitioning into Oracle in this critical situation helped us resolve this challenge, especially our PeopleSoft applications into the Cloud, which was a great win as it was a seamless migration with no impact on end users."
Darren McDaniel
- Senior Director, Application Development, EZCORP
Utilizing Cloud Infrastructure for Right-Sizing
“In less time, we moved our finance systems from Oracle EBS to Oracle Cloud, student information to Education Cloud Infrastructure, building and maintenance services, and Amazon Web Services. Now, we are moving our PeopleSoft systems into Oracle Cloud Infrastructure. One of the reasons for Cloud Migration is that updates happen over time and gradually. Meanwhile, patches had become easy to implement and adapt.”
Rob Dickson
- Chief Information Officer, Information Services & Technology, Wichita Public Officer
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