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Expense Management with
AI-Powered Automation

Capture, validate, and post expenses automatically using AI—no more manual data entry or delays. AstuteExpense connects directly to your ERP (PeopleSoft, EBS, JDE, Other) to simplify workflows and improve financial oversight.

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AstuteExpense Features at a Glance

Here’s how AstuteExpense simplifies every step of expense processing:

01
Receipt Capture

Converts expense receipt images or PDFs into legible data that can be easily parsed

02
Expense Classification

AI categorizes expenses using your expense configurations like types, categories, etc.

03
AI Confidence Scoring

Provides a confidence score for each captured expense so that you know how accurate it is

04
Exception Handling

Automatically identifies and flags problematic or missing expense data by using YOUR expense rules

05
Model Training

Offers options to fine tune the AI expense capture by using your data but keeping everything within your enterprise

06
Speed and Efficiency

Processes receipts quickly, and eliminates manual effort and human errors

07
Lower Cost

AI expense automation reduces costs by automating the process and efficiently using models

08
Integration to ERP

Seamlessly integrates processed expense data into your ERP (PeopleSoft, EBS, JD Edwards, other)

Want to Automate Contract Management?

Experience smarter, AI-powered contract management with AstuteCLM. Simplify your Contract Process for faster approvals, reduced risk, and full compliance.
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AI Automated Expense Management Workflow

6 Steps Infographics
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Expense-Management

Why Automate Your Expense Management?

Manual expense workflows drain time and create friction. Here’s what automation helps you achieve:

  • Reduce Manual Workload
    Cut down on data entry and receipt handling across the organization.
  • Speed Up Reimbursements
    Automatically generate and route expense reports for faster employee payments.
  • Increase Accuracy
    Minimize errors with AI-driven extraction and validation of expense data.
  • Stay Compliant
    Ensure every expense follows policy and is audit-ready with full traceability.
  • Gain Spend Visibility
    Access real-time dashboards to monitor, analyze, and manage expense trends easily.
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Benefits

Benefits of AstuteExpense

Business

  • Drastically Reduce Operating Costs: Cut data entry costs by up to 60% and reduce the time spent on manual validation and correction.
  • Accelerate Reimbursement Cycles: Shorten the entire expense processing lifecycle by as much as 50%, improving employee satisfaction and operational efficiency.
  • Gain Real-Time Spend Visibility: Utilize always-on dashboards and analytics to track spending, monitor category breakdowns, and ensure policy compliance as it happens.
  • Enforce Budgetary Control: Receive proactive alerts for out-of-policy spending or potential overspend in specific cost centers, enabling intervention before month-end.
  • Achieve Immediate ROI: Reclaim thousands of hours of manual work, allowing your finance team to shift its focus from transactional processing to high-value strategic analysis.

Technology

  • Leverage Existing PeopleSoft Investment: Our solution integrates seamlessly with PeopleSoft FSCM 9.2 using standard Component Interfaces and Integration Broker, maximizing the value of your core ERP.
  • Ensure 99% Data Accuracy: The validation engine, paired with dynamic code lists pulled directly from PeopleSoft, virtually eliminates "miscellaneous" entries and coding errors.
  • Maintain Full Compliance & Security: All data is protected with AES-256 encryption in transit and at rest. A complete audit trail, including user IDs, timestamps, and AI confidence scores, is logged for every transaction.
  • Flexible AI Model Integration: Choose the AI engine that best fits your strategy—either Oracle's powerful, pre-trained ODU for speed and simplicity or a custom LLM for ultimate flexibility and prompt-engineering control.
  • Lightweight & Asynchronous Processing: The solution is designed to be non-intrusive, processing expenses asynchronously to avoid any performance impact on your core PeopleSoft systems.
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Contact Us

Schedule an
Appointment Now

Meet with an Astute expert today, we would love to help you think about your enterprise applications, and how the cloud can deliver greater value to your customers.
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What Our Customers Are Saying

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Transformed Our AP Function

"At Peralta Community College District, the implementation and enhancement of the Astute system has been a transformative step in modernizing our Accounts Payable (AP) operations. This innovation has significantly improved the way we manage financial workflows—making them more efficient, accurate, and transparent.

The Astute system empowers our AP team to focus less on routine tasks and more on strategic work that adds value to the institution. It reflects Peralta’s commitment to innovation, fiscal responsibility, and continuous improvement in service to our colleges and community."

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Seamless Migration to Oracle with No Impact on End Users

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Utilizing Cloud Infrastructure for Right-Sizing

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