The business would like to make operations more efficient by moving much of the procedural work around the contract lifecycle into the supply chain process, who would be responsible to coordinate contract lifecycle efforts between SCCA and external teams.
Streamline business processes throughout the contract lifecycle
Strengthen the financial control environment
Reduce labor expense through automation
The technology group desires to show cost savings by reducing the number of applications for which they are paying maintenance, to provide better support through a dedicated PeopleSoft support team rather than the general IT backbone, and to show greater value for the PeopleSoft solution by utilizing delivered workflow and module integrations.
Reduce the number of systems in the application portfolio
Provide better service and support to the business
Expand utilization of PeopleSoft approval workflow
The SCCA team retained Astute Business Solutions to assist them with understanding their current business practices surrounding contract lifecycle management and to map a path to a more streamlined, industry-standard approach to contract management.
Understanding the role and function of Sourcing and where it fits in the business process
Creation of a cross-functional alliance between sourcing, legal, and purchasing teams
Utilization of electronic workflow to drive efficiency in approval processes
Standardization of process surrounding the use and approval of contracts
A detailed list of requirements was created in order to map functionality from SCCA’s legacy contract system to the features of the PeopleSoft Supplier Contracts module. This work informed the team with regard to areas for improvement, and process changes that would need to occur, and areas where efficiencies would be gained.
Configuration and Personalization over Customization
Ability to utilize PeopleSoft’s newer features to meet business requirements (page and field configurator, AWE)
Utilization of work centers to drive the day-to-day contract work of the team
Implementation of delivered service level agreements to ensure contract compliance
Through an eight week engagement SCCA has realized the benefits of a consolidated system for supplier contract management. Manual processes have been normalized and automated providing visibility into the contract lifecycle and assurance that policy is followed. Further, benefit has been realized through organizational re-alignment of the contract lifecycle process, freeing the legal department to focus on legal matters, and allowing the supply chain to focus on delivering greater value in the source to contract process.
Transparent signoff process enabled through workflow
Electronic signatures achieved with PeopleSoft delivered integration to Docusign
Alignment of sourcing (and contract lifecycle management) to supply chain rather than legal
A foundation that can be further built upon to further automate and manage supply chain processes
Implementation of PeopleSoft Supplier Contracts provides SCCA with a robust contract lifecycle management system that is natively integrated into the rest of the ERP ecosystem. This is not only easier to support from a technical standpoint, but also provides a seamless ability to report across PeopleSoft modules.
Data heritage from sourcing, through procurement, to payment
A system that provides a view of contract encumbrance
Fewer systems to support overall
A natively integrated solution
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