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Peralta Invoice Automation Case Study
Accounts Payable - AP

Peralta Invoice Automation Case Study

Introduction

This case study explores the implementation and impact of invoice automation within a higher-ed organization like Peralta community college. The study focuses on the challenges faced, the solutions implemented, and the resulting benefits.
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Challenges Before Automation

Challenges Before Automation

Before implementing invoice automation, the company faced several challenges:

  • Manual data entry led to errors and delays.
  • Processing times were lengthy, impacting vendor payments.
  • Lack of visibility into the invoice process made tracking difficult.
  • High operational costs associated with manual handling.
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    Implementation of Invoice Automation

    The company implemented an automated invoice processing system that included the following features:

    • OCI Gen AI services for invoice file data extraction.
    • Automated workflow for approvals and routing.
    • Integration with the existing ERP software.
    • Real-time tracking and reporting.
    • Blanket PO loading
    • Alerts and Notifications for Invoice life cycle stages
    • Reporting and Dashboard
    • Auto assignment of invoices requires a review
    • 2-way matching of Invoices.

    Results and Benefits

    The implementation of invoice automation resulted in several significant benefits:

    • Reduced processing time by 90%.
    • Decreased data entry errors by 80%.
    • Improved vendor payment timelines.
    • Enhanced visibility and control over the invoice process.
    • Cost savings due to reduced manual labor.
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    Conclusion

    The case study demonstrates the significant benefits of implementing invoice automation. By automating the invoice process, the company improved efficiency, reduced costs, and enhanced control. This transition has positioned the company for future growth and scalability.

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