Bringing AI into ERP: Key Takeaways from Our Recent Conference Experience at Quest 4D Blueprint in Las Vegas

We recently had the opportunity to attend a conference dedicated to ERP customers—a vibrant space where technology, innovation, and real-world results came together in powerful ways. From hands-on workshops to customer success stories, the event was a showcase of how AI is transforming core business processes, especially in the realm of finance and operations.

Hands-On with AI: From Theory to Practice

One of the highlights of the event was our hands-on workshop on AI for Accounts Payable (AP) automation. Attendees explored how machine learning can streamline invoice processing, improve accuracy, and free up teams from tedious, manual tasks. The response was enthusiastic, with participants gaining first-hand experience on how AI tools can be embedded into their ERP workflows.

Our hands-on AI workshop at Blueprint 4D showed just how ready ERP teams are to adopt GenAI. Attendees weren’t just learning—they were building real use cases across invoice, contract, expense, and talent management using 23ai and RAG agents. The shift from theory to execution is happening now.

— Jiyash Mohammed, Chief Technical Architect, Astute Business Solutions

We also introduced a session on “Ask Data”, a cross-domain data access capability that allows users to ask natural language questions and get instant insights from their ERP systems. This feature generated significant interest, especially among finance and operations leaders looking to bridge the gap between data and decision-making.

Real Results: Customer Success Stories

Our session with San Diego Community College District (SDCCD) delved into a real-world use case, where we showcased how our partnership helped SDCCD realize tangible benefits by upgrading their aging Exadata system through migration to OCI, moving to fluid pages in PeopleSoft and implementing health check recommendations to all their ERP. The discussion emphasized both the strategic and operational improvements that resulted from their investment—highlighting the importance of collaboration and innovation.

The SDCCD story is a powerful example of how strategic assessments can translate into long-term ERP success. Our health check framework helped them uncover performance gaps, modernize their environment, and align IT goals with institutional needs. It’s not just about upgrades—it’s about building a sustainable future for PeopleSoft.

— Shahnaz Tatavarti, PeopleSoft & OCI Architect, Astute Business Solutions

Another standout moment came during our roundtable panel discussion, where we shared the remarkable journey of Peralta Community College. By adopting our AI solution for invoice automation, Peralta was able to reduce their invoice processing time from a staggering 160 hours to under 4 hours. This wasn’t just a process improvement—it was a transformational leap that opened up new possibilities for resource allocation and efficiency.

The Bigger Picture: AI + ERP

Our final session explored the broader impact of AI in ERP systems. This turned out to be a major draw, with a packed room and active engagement from participants. The presentation sparked a number of follow-up conversations, underscoring the growing appetite for intelligent automation across all facets of enterprise resource planning.

Panel Discussion Session: Exploring Generative AI for PeopleSoft

The buzz around GenAI in the PeopleSoft community is definitely gaining momentum, and it’s exciting to see real-world use cases emerging from organizations like the State of Oklahoma, Sarasota Memorial Health, Florida State University, and Astute Business Solutions.

At Blueprint 4D 2025, the “Leveraging GenAI for PeopleSoft” session clearly struck a chord—standing room only is no small feat! According to Astute’s recap, the event showcased practical applications like AI-powered Invoice automation and even vector search using Oracle 23ai. These aren’t just concepts—they’re live demos and working solutions that are already transforming ERP workflows.

If you’re curious about how other PeopleSoft customers are integrating GenAI or want to explore what’s next, the PeopleSoft RECONNECT Live! program is packed with sessions on modernization, AI, and cloud strategies. The energy is real—and it’s only just beginning.

Astute Business Solutions showcased how Peralta Community College District transformed its accounts payable operations using the AstuteAP invoice automation solution.

Here are some key takeaways from the case:

• Challenge: Peralta was dealing with manual invoice processing across four colleges, leading to delays, errors, and strained vendor relationships.
• Solution: AstuteAP, powered by Oracle Cloud Infrastructure (OCI) and Generative AI, automated invoice capture, validation, and integration with PeopleSoft AP.
• Impact:
   
  • Reduced invoice processing time by 80%
  • Achieved significant cost savings through early payment discounts.
  • Improved accuracy, eliminated duplicates, and enhanced vendor satisfaction.
  • Delivered a 40x productivity boost with real-time dashboards and AI-driven insights.

The implementation was completed in just 37 business days, and the finance team praised the rapid results and seamless integration.

Final Thoughts

This conference reaffirmed what we already believe—AI is not the future of ERP. It’s the present. From automating accounts payable to enabling real-time data insights, the possibilities are endless when innovation meets purpose. We're excited about the journey ahead and the partnerships that continue to fuel this transformation.

If you're interested in learning more about any of the sessions mentioned—or how we can help your organization drive similar results—don’t hesitate to reach out. The conversation is just beginning.