GenAI in Action: 6 Real-World Use Cases that are Redefining Finance and Operations

Finance and operations leaders don’t need more tools—they need intelligent systems that deliver real results. That’s where GenAI is making its mark. From invoice approvals to contract drafting and spend forecasting, GenAI is enabling a new era of speed, precision, and control across enterprise operations.

At Astute Business Solutions, we’ve taken a purpose-built approach: creating GenAI-powered solutions specifically for Oracle ERP customers like PeopleSoft, E-Business Suite (EBS), JD Edwards, and others. With solutions like AstuteAP (AI-powered Invoice Automation), AstuteCLM (GenAI-powered Contract Lifecycle Management), and AstuteExpense (AI-powered Expense Management), we're helping enterprises go beyond automation toward true intelligence.

In this blog, we explore six real-world use cases where GenAI is transforming finance and operations, backed by cloud-native technology and ERP integration.

1. Intelligent Invoice Matching & Exception Handling

The Challenge:

Manual invoice processing is not just slow—it’s expensive, error-prone, and risky. Traditional OCR solutions often require hardware, firmware, and long implementations. Many ERP customers still haven’t automated accounts payable due to high costs, on-prem maintenance, or fragmented vendor stacks.

Solution:

AstuteAP redefines invoice automation by combining GenAI in a fully SaaS, cloud-native platform. Unlike legacy tools like Perceptive or basic OCR vendors, AstuteAP performs intelligent document capture, multi-way matching (2-way and 3-way), and validations—all pre-integrated with Oracle ERPs.

What sets it apart is true GenAI intelligence, not just basic Document Understanding. The system reads supplier names, invoice tables, PO data, and unstructured fields with contextual accuracy. Even complex and multi-page invoices are processed with consistent results.

The Impact:

• 90%+ touchless invoice processing
• 60% reduction in invoice cycle time
• Time to value in 30–45 days (vs. 6–9 months with legacy systems)
• No hardware, no maintenance—fully SaaS

AstuteAP is especially valuable for mid-to-large enterprises running Oracle ERPs, where traditional automation has been too costly or slow to adopt—until now.

2. Real-Time Fraud Detection in Expense Reports

The Challenge:

Traditional expense processing is burdened by manual data entry, receipt errors, policy violations, and long reimbursement cycles. As finance teams deal with rising transaction volumes and pressure to cut costs, outdated workflows—PDFs in inboxes, spreadsheets, and paper trails—create inefficiencies and compliance risks.

Solution:

AstuteExpense brings intelligent automation to expense management by combining AI-driven receipt capture, smart classification, and seamless integration with PeopleSoft FSCM 9.2.

Employees can simply upload or snap a photo of a receipt using a web or mobile portal. From there, AstuteExpense uses either Oracle Document Understanding or a fine-tuned LLM to extract critical data like vendor, line items, tax amounts, and currency. Each line item is auto-classified using up-to-date PeopleSoft Expense Types, Billing Types, and Payment Types.

If any field is missing or confidence is low, the system flags it for human review via a clean, side-by-side exception dashboard, keeping finance teams in control without slowing down the process. Once validated, the structured data flows directly into PeopleSoft via prebuilt integrations using Component Interfaces and Integration Broker, eliminating re-entry and accelerating reimbursements.

The Impact:

• 70% faster processing, cutting hours of manual entry
• Up to 99% data accuracy using ODU or LLM-based extraction
• Expense reports are created automatically in PeopleSoft, ready for workflow routing
• Real-time spend dashboards and early alerts for policy violations or cost center overspend
• Full compliance: encrypted data, audit trails, and AI confidence scoring

AstuteExpense makes expense reporting effortless, accurate, and fast, freeing your finance team to shift from processing to strategic oversight.

3. Instant Contract Risk Summarization and Clause Analysis

The Challenge:

Contract review cycles are slow, and legal resources are often stretched thin. Traditional CLM tools are either too generic or too siloed, requiring multiple add-ons to handle redlining, compliance checks, and version control.

Solution:

AstuteCLM is built from the ground up for ERP customers and starts with GenAI as the foundation, not an afterthought. It scans contracts, flags risky or non-standard clauses, and summarizes terms in plain language. It comes with prebuilt Oracle ERP integrations and workflows for sourcing, procurement, and legal.

Also, it understands legal language contextually and automates key steps like clause comparison, deviation detection, and obligation tracking.

The Impact:

• 60–80% reduction in contract review time
• Better compliance and audit readiness
• Legal teams freed up from repetitive tasks
• Seamless ERP connectivity for sourcing and approvals

AstuteCLM isn’t just a Contract Lifecycle Management tool—it’s a full-stack enterprise solution for contract intelligence, designed specifically for Oracle environments.

4. Conversational Accounts Payable Dashboards for Better Decision-Making

The Challenge:

Finance leaders often struggle with static reports and data silos. When they need timely insights—like “Which vendors had late payments last quarter?”—the answers aren’t always accessible without IT support.

Solution:

With the AstuteAP dashboard, users can get real-time data visualizations for their queries, like “pending invoices”. Powered by GenAI, this feature enables non-technical users to extract insights from transactional data quickly, without waiting on Business Intelligence teams.

The Impact:

• On-demand AP insights without custom reports
• Faster approvals and risk assessment
• Better vendor management and cash flow control
• Empowered finance teams across levels

This capability is especially useful for Oracle ERP users who want agility without compromising control or governance.

5. Auto-Drafting Contracts from Business Inputs

The Challenge:

Sales, procurement, and HR teams often wait days or weeks for legal to draft contract templates, even when most of the content is standard.

Solution:

AstuteCLM uses GenAI to generate first-draft contracts based on business inputs like pricing, SOWs, and party details. The model is trained to understand legal context and uses prompts to populate clauses, terms, and fallback language from pre-approved templates.

The Impact:

• Draft creation in minutes, not days
• Standardization across contracts
• Reduced legal dependency for non-complex agreements
• Shorter deal cycles and faster onboarding

This automation is a game-changer for Oracle customers who want to scale contract throughput without scaling legal headcount.

6. Predictive Spend Forecasting & Budget Recommendations

The Challenge:

Budget planning often lags behind real-time spending behavior. Most finance teams rely on spreadsheets and backward-looking reports, which makes proactive decision-making difficult.

Solution:

Using GenAI, AstuteExpense analyzes historical expense trends, seasonality, and behavior patterns to predict future spend across departments. It then recommends budget adjustments or caps, well before issues arise.

The Impact:

• Forecast accuracy improves significantly
• Early warnings for overspend risks
• Smarter budget planning and reallocation
• Increased strategic value from expense data

AstuteExpense helps CFOs and cost center owners turn data into foresight, without the lag time of traditional tools.

What Happens When GenAI Powers Every Corner of Finance Operations?

When GenAI is embedded across your finance stack—not just layered on top—it delivers more than automation. It drives intelligent, end-to-end transformation across invoices, contracts, and employee expenses.

With Astute Business Solutions, enterprises get a unified platform of GenAI-powered solutions—AstuteAP, AstuteCLM, AstuteExpense, and many more—designed specifically for Oracle ERP customers.

Our solutions are:

• Cloud-native and fully SaaS—no hardware, no infrastructure overhead
• Rapid to implement—go live in weeks, not months
• Enterprise-secure—featuring encryption, SSO, MFA, and full audit trails
• Backed by GenAI—not just Document Understanding—with advanced logic tailored to each use case
• Seamlessly integrated into Oracle ERP ecosystems using built-in APIs and Component Interfaces

Most importantly, Astute’s AI solutions aren’t one-off fixes; they deliver cumulative value: faster workflows, more confident decisions, and more strategic finance teams.