Transforming Accounts Payable with AstuteAP


Welcome to our latest webinar recap where we explore the innovative world of Intelligent Document Processing (IDP) with a special focus on AstuteAP, our state-of-the-art solution for AP Automation. In today's discussion, we'll delve into how artificial intelligence (AI) can revolutionize accounts payable (AP) processing, reduce costs, improve accuracy, and enhance overall efficiency.

Why Intelligent Document Processing?

Before we jump into the details of transforming finance with AI, it's essential to understand why traditional document processing methods need an upgrade. Many businesses still rely on manual document handling, which is not only time-consuming but also prone to errors. Manual processing can lead to delayed responses, security issues, and high labor costs.

Intelligent Document Processing (IDP) changes the game by using AI to capture, process, and analyze data from documents. This approach is vastly different from simply digitizing documents. IDP uses AI algorithms and machine learning to read, understand, and process information, turning cumbersome manual processes into streamlined, automated workflows.

Key Drivers for Adopting IDP

1. Efficiency and Speed: Manual processes slow down business operations. With IDP, documents are processed much faster, improving response times.

2. Accuracy: Manual entry is error-prone. AI reduces errors by accurately extracting and validating data.

3. Cost Reduction: Automating document processing reduces the need for extensive manual labor, cutting costs significantly.

4. Security and Compliance: AI ensures that sensitive data is handled securely, reducing the risk of data breaches.

5. Improved User Experience: Both internal staff and external customers benefit from smoother, faster interactions.

The Role of AI in Intelligent Document Processing

Traditional methods like Optical Character Recognition (OCR) have their limitations. While OCR can extract data from scanned documents, it often lacks the advanced capabilities of AI-powered IDP solutions. AI not only extracts data but also understands the context, making it far more reliable.

For example, the Oracle Document Understanding AI service, part of Oracle Integration Cloud, offers a comprehensive solution for document processing. It uses pre-trained AI models, including large language models (LLMs), to read and understand documents with high accuracy. This service can even handle handwritten notes, making it incredibly versatile.

Introducing AstuteAP: The Future of AP Automation

AstuteAP is our AI-powered invoice automation solution designed to revolutionize accounts payable processing. It's not just a vision for the future; it's a ready-to-implement solution that can be integrated with your existing systems in days or weeks.

Features of AstuteAP:

1. Intelligent Document Capture: Automatically extracts data from invoices, regardless of format or layout, eliminating manual data entry.

2. Validation and Integration: Validates extracted data against your ERP system, ensuring accuracy and compliance.

3. Touchless Processing: Automatically processes invoices that pass validation, sending them directly to your ERP for payment processing.

4. Error Handling: For invoices that fail validation, users can manually correct issues and resubmit.

Real-World Impact

Let's look at how AstuteAP is making a difference for our customers:

Customer A: Processes 10,000 invoices per month with 10 dedicated AP staff. Manual processing costs them significantly. With AstuteAP, they can reduce manual effort, cutting costs and improving efficiency.

Customer B: A global company processing 25,000 invoices per month with 25 AP staff. By adopting AstuteAP, they can streamline operations, reduce costs, and enhance accuracy.

Benefits of AstuteAP

1. Increased Accuracy and Speed: Automate up to 80% of invoice processing, significantly reducing manual effort.

2. Cost Savings: Cut processing costs by 50% or more by eliminating manual labor.

3. Enhanced Security: Securely process and store sensitive data in the cloud.

4. Scalability: AstuteAP is built on Oracle Cloud Infrastructure (OCI), ensuring it can scale with your business needs.

How AstuteAP Works

AstuteAP starts with intelligent document capture. Invoices, whether in PDF, image, or another format, are uploaded to a file store where the AI service extracts data. The extracted data is validated against your ERP system, and valid invoices are processed automatically. Invalid invoices are flagged for manual review.

Here's a step-by-step look at the process:

1. Upload Invoices: Invoices are uploaded to a secure data store.

2. Data Extraction: The AI service extracts key data elements from each invoice.

3. Validation: Extracted data is validated against ERP records for accuracy.

4. Automatic Processing: Valid invoices are sent directly to the ERP system for payment.

5. Manual Review: Invoices that fail validation are flagged for manual review and correction.

The Future of AP Processing

AstuteAP isn't just about automating current processes; it's about preparing for the future. Upcoming features include advanced fraud detection and new dashboards to provide deeper insights into invoice processing.

Why Choose AstuteAP?

  • Zero Initial Cost: No upfront investment in hardware or software. Pay as you go with a SaaS model.
  • Quick Implementation: Get started in as little as four weeks.
  • Continuous Improvement: Regular updates and maintenance are handled for you.



AstuteAP offers a powerful solution for transforming accounts payable processing with AI. By adopting intelligent document processing, businesses can achieve greater efficiency, accuracy, and cost savings. Visit our AstuteAP webpage to learn more and see how you can revolutionize your AP processes today.

Thank you for joining us in this journey towards a smarter, more efficient future in accounts payable processing with AI.

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