Astute Business Solutions is a full service cloud advisory, and managed services firm catering to PeopleSoft, E-Business Suite, and Ellucian Banner customers.

Contact Details
home_shape
Automation Anywhere
PeopleSoft Modernization Oracle AI

Automation Anywhere

Utilizing Robotic Process Automation (RPA) to Convert Legacy Contracts to PeopleSoft Supplier Contract Management
shape2

The Challenge

automation-business
Business

Timely Conversion

The customer needed to bring 5,000 contracts from their legacy contract system into PeopleSoft Supplier Contract Management.

  • Legacy contract system did not provide a programmatic egress option to export all contract information, including contract documents.
  • Labor to perform a manual conversion was estimated at over 1,200 hours.
  • Need to be able to switch from legacy to PeopleSoft over a weekend.
automation-technology
Technology

Reduced Dev Effort

The customer’s ability to build customized solutions is extremely limited due to the size of the staff. Building a programmatic conversion in a traditional development tool would have consumed too much resource for one-time use.

  • Need a technology-enabled solution to reduce labor.
  • Need a technology solution that is easy to implement and less expensive than manual labor.
  • Automation would go a long way toward helping the team attain their goals.
shape2

The Solution

Business Process Automation Technology

The team performed some research and determined that the fastest way to overcome the stated challenges would be to utilize Robotic Process Automation to convert from the legacy contract system to PeopleSoft Supplier Contracts.

01
Ability to create attended or unattended bots
02
Ability to utilize the system exactly as a human user would
03
Ability to work a queue without resting

Automate Any Business Process

Automation Anywhere is a premiere provider of software to enable robotic process automation. With solutions that cover the full spectrum of automation tasks including:

01
Intelligent Automation
02
Hyperautomation
03
Digital Workforce
04
Intelligent Document Processing

The Benefits

Business

Conversion Accomplished

Utilization of Automation Anywhere to create an unattended bot capable of accessing the legacy contract system, collecting metadata, and documents, mapping legacy values to PeopleSoft values, accessing PeopleSoft, and entering the metadata and documents into PeopleSoft Contracts.

  • Bot completed the load in under 400 hours, 70% less time than doing manually.
  • 36% of records in the legacy system had error conditions the bot was not built to address.
  • Manual data entry was used to complete the errored records in under 300 hours.
  • Overall time savings including manual error resolution was 44% less labor than performing conversion manually.

Technology

Return on Investment

Building a bot to retrieve contracts from the legacy system and enter them into the PeopleSoft system was refreshingly simple. A resource with sufficient training was able to create the bot in two business days. More savings could have been attained if the bot had even greater error handling, however, for this project the savings from RPA were significant.

  • 46% Cost savings over building a traditional conversion program.
  • 86% Labor savings in the creation of bot over the creation of a traditional conversion program.
  • As the project included license cost for Automation Anywhere savings is even greater as the tool is now available for other applications.
  • Investment in Automation Anywhere paid for itself with this project.
shape2

Doing the right thing, at the right time.

32%

Cost (or TCO)

85%

Performance

25%

Agility

100%

Security

shape2
shape_angel-1

Learn About Other Innovative Solutions Like FasTest for PeopleSoft Test Framework!

Group of young people in business meeting

What's new in PeopleSoft Test Framework in PeopleTools 8.58?

PeopleSoft continues to invest in Test Framework to enhance value and improve automation. Check out the latest features in PeopleTools 8.58 for Test Framework.

Traffic light in the city

Use FasTest to Accelerate PeopleSoft Test Framework

Fastest is an Oracle Validated Integration solution that accelerates and extends PeopleSoft Test Framework capabilities to help you speed up PUM Update and Tools Upgrade projects

Conceptual image of asphalt road and direction arrow

Get Ahead of the Game with FasTest for PTF

You wouldn't trim your lawn with clippers so why would you test PeopleSoft manually? FasTest, with its pre-built test libraries, Fluid UI dashboards with Test KPIs makes it easy.

See The Team In Action

Upcoming Events

Virtual
AI Hype Ends Here. Experience Real-World GenAI for Oracle ERP with Astute!
June 9, 2025
09:00 AM ET
  • Peoplesoft

AI Hype Ends Here. Experience Real-World GenAI for Oracle ERP with Astute!

Learn More

Reach Out

Ready to Connect?

Please fill the following form, we will get back to you within a business day.

Contact Form

Contact Us

Schedule an
Appointment Now

Meet with an Astute expert today, we would love to help you think about your enterprise applications, and how the cloud can deliver greater value to your customers.