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Implementing Absence ChatBot in PeopleSoft HCM

Table of Contents

    Overview of the Absence Bot

    The much-awaited Absence Assistant in Peoplesoft Human Capital Management (HCM) was recently released in PUM 31! The Absence Assistant is a chatbot for Absence Management designed to assist the employee with absence related services using a conversational interface. Absence data and functionality from PeopleSoft is leveraged by the assistant, using a conversational format, and, an employee can ask absence related questions, or direct the assistant to perform self-service transactions.


    Available for desktop and mobile devices the Absence Assistant provides employees with assistance in the following areas:

    • Request, View, and Cancel Absences
    • Current and Future Balances

    How the Absence Bot Works

    On selecting an Absence Assistant tile, a chat window appears on the homepage for assistance. The employee can enter a welcome or introductory message, or he/she can request service or assistance, all in a conversational way.

    How the Absence Bot Works

    Overview of Chatbot Technology

    Before we get into the implementation of an Absence Bot Tile, you need to understand what a Chatbot is and how it works. Essentially, a Chatbot works as a self-service app by effectively simulating human conversation, which improves the customer experience and results in a faster, more effective communication. Some of the key business drivers for Chatbot adoption are the need for an elevated instant response to queries with a quicker resolution of complaints and detailed answers to complex questions. Thus, leading to superb customer engagement and experience.

    Some of the use cases in HCM include Absence Management, Benefits Enrollment, Job Application, Recruiting, and Employee Self Service.

    In the next section, we’ll go over how to add an Absence Bot tile on the PeopleSoft application homepage. This is comprised solutions of adding Bot definition, tile enabling, and deploying the Bot on the homepage. In this example, the Bot has been currently added to the Manager Self Service homepage and can be subsequently added to any other homepage.

    Check back frequently as future Chatbot blogs will include details on how the Absence Bot is integrated and configured for ODA.

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    Getting Started

    What are the tools and technologies one would need to get started? In other words, are there any pre-requisites?

      1. PeopleSoft Human Capital Management (HCM) with PUM31.
      2. PeopleTools version 8.57.07 minimum
      3. Subscription to Oracle Digital Assistant
      1. Defining the Bot

    Go to Navigator > Enterprise components > Chatbot Configurations > Bot definition.

    Click Edit and then Save. To change the chatbot type, select Both.

    Defining the Bot

    Defining the Bot

      1. Branding template

    Go to Navigator > Enterprise components > Chatbot Configurations > Branding Templates.

    Click Edit and then click Save. The Bot icon is currently at the default setting and can be changed here.

    Branding template

    Branding template

      1. Enabling the tile - the Tile to be added to the Homepage

    Go to Navigator > PeopleTools > Portal > Structure and Content > Self service> HR Fluid components > Absence Assistance.

    Enabling the tile

    Enabling the tile

    Click Edit.

    Enabling the tile

    Make sure the highlighted fields are defined as shown. Set the Bot ID that we have previously configured in Step 1.

    Enabling the tile

    Enabling the tile Enabling the tile

    Click Save.

      1. Deploying the Tile on the Homepage

    Deploying the Tile on the Homepage

    Click Add Tile > Search for Absence. Select Absence Assistant and click Save.

    Absence Assistant

    The Tile is now displayed on the Homepage. Click the tile to open the pop-up window.

    The Tile is now displayed on the Homepage

    Lessons learned:

      1. Follow the right sequence of steps while setting up the Tile.
      2. Test the integrations with ODA before deploying the Absence Bot tile on the PeopleSoft HCM Homepages.
      3. Make sure all the pre-requisites in this blog mentioned are in place.

    If you have questions about the Absence bot or any other PeopleSoft Chatbot, please contact Supriya Prabhakara at sprabhakara@beastute.com.

    Supriya Prabhakara

    Supriya is Team Leader at Astute for Chatbots and Integration with 13+ years of experience working with clients around the globe.

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